Some of the following is official; some is not. I figure you will be able to tell the difference. If not, I will have to start attaching disclaimers by the paragraph.
Mary has asked Bert and me to submit a budget for the June 18th General Meeting. I presume that we are to submit separate budgets before the meeting, to be committed into a single budget. Task redundant but what the hey. I will put in for 4' x 8' pieces of plywood for local artists to go sunflower wild on - photo cutout, signs, whatever. If we can't count on sunflowers to be here for Sunflower, it will be up to us to provide them.
Items you think should be in the budget? Let me know. Let Bert know. Let Mary know. Come to the meeting and vote on the budget. I will be posting an agenda as meeting time draws closer.
sunflower cell phone cover
sunflower cell phone cover
Anticipated expenses (list I was sent, comments added)
- advertising - paid advertising is supposedly covered by Chamber of Commerce through reimbursible grants; actual placement not yet specified; we (read I) take full advantage of all free listing and online calendar areas.
- posters - not the big, expensive ones; desk top published; costs should be no more than card stock for printing and color printer cartridges; printing costs if not volunteered by someone with a good printer; limited to 8 1/2" x 11" (flyer size really) unless we can access a printer that handles 11" x 17" paper. This is a major waste area without good distribution.
- flyers - see above, except that these will not be on standard printer paper rather than card stock and few if any in color. No number give for these, which makes estimation more of a guessing game. We often pick up / depend on freebies for these. Whether or not to a goose killing level is anybody's guess.
- map/brochure - Bert prints and donates the printing on these. Quantity? I did hear more than a few visitor and exhibitor complaints about the map last time. Paper costs - 2 reams standard weight printer paper (sunflower yellow would be my choice over baby crap tan) and 2-3 BW printer cartridges. How many printer cartridges were used in printing brochures last year?
- materials - too vague to be useful as any purchasing agent worth his or her salt will tell you - paper & printer cartridge expenses should be listed under specific areas; ditto any materials for additional signage. You could call this the postage, push pin, paper clip & pencil category.
- signage - covered as we can reuse big banners from arts tour and do not need so many. Adding a few sandwich boards &/or sawhorses to the collection might not be a bad idea. Add in say markers & 1/2 doz sheets of poster paper just to cover eventualities. If we don't use them this time, they can go into inventory for future events. Now that we have a place to store such, developing a resusable inventory event by evmakes sense.
- commissioned retablo - this has to be a significant expense, but I have no idea how much it is
- Poets & Writers Picnic - $250 expenses and honoraria for guest (invited) readers - gas money really. I have asked Dale for a detailed breakdown.
- Sunflower Writing Workshop - projected expenses not known; may not run through MMAC anyway even though we get to count the workshop for event hype & bragging rights
A call to artists, artisans, crafters has been sent to the NM Culture ListServ and the event listed in the NM Magazine, NM CultureNet, and NM Tourism online event calendars.
The underarching but controlling subtext is to draw out more folk & traditional arts exhibitors/vendors. So far we have the Retablo Show and a sunflower quilt to raffle - thin on the ground for an yclept Folk Art Day. We need more folk art - or at least that passing for folk art or reasonable simulacra thereof.
Mexican Sunflower Folk Art - candleholders
So if you know of tinworkers, furniture makers, woodworkers, candlemakers, weaver, quilters, other needleworkers, potters, smiths, jewelry makers, beaders, or others functional, folk, or traditional artists, please pass the word on. I'm happy to answer any questions they might have and/or direct them to appropriate event areas.
Please share your ideas for upping both folk art and sunflower quotients.
Although I keep hearing strong dissent and can't recall policy having been voted on (except on ad hoc basis by event), the fee system seems pretty much locked down - everyone - vendors, visitors, locals, members, non-members - charged same $25 fee, no exceptions. If you have strong feelings on this, get thee to the general meeting and vote on it. If not, you are an accomplice by default & forfeit whining rights.
Otherwise: 1) share a table with someone and split the fee; 2) or fly under the radar with alternate arrangements. More on samizdat participation anon. Anyone can do their own signage - banners, sandwich boards, etc. - and handouts.